Administrative Assistant - Lifespan

Newport, RI

Posted: 02/19/2019 Industry: Administration Job Number: 1398

Skills for Rhode Island’ s Future is recruiting candidates for Lifespan.  Please read more about Skills for Rhode Island’ s Future at the end of this job description. 

COMPANY NAME:  Lifespan
JOB TITLE:   Administrative Assistant
LOCATION: Newport, RI
HOURS:  Day shift, Full Time

Key Responsibilities:
  • Greets visitors to the Administrative Offices and directs them appropriately.
  • Answers screens and effectively handles telephone calls providing information/resolution or forwarding as appropriate.
  • Provides information resolves matters on own authority according to established policies drawing on knowledge of department affiliates and external organizations.
  • Organizes and prioritizes daily functions to maximize efficiency.
  • Provides secretarial support to various departments and functions including but not limited to typing preparation and maintenance of minutes forms and other documents.
  • Serves as liaison between Administrators and internal/external constituencies.
  • Coordinates appointments and meetings keeping all parties apprised.
  • Makes arrangements for various administrative and committee meetings
  • Types proofreads and distributes a variety of documents using proper formats grammar usage spelling and punctuation
  • Prepares policies and procedures by typing new policies revising distributing maintaining distribution lists and maintaining all manuals computer and historical files.
  • Posts information and documents to Lifespan Intranet and appropriate Newport Hospital websites.
  • Collects aggregates and reports data on hospital-wide divisional and department-specific performance indicators.
  • Arranges travel plans as requested to minimize travel associated costs.
  • Reconciles business expense statements and receipts.
  • Opens and reviews incoming correspondence; prioritizes and disseminates obtaining necessary back up information prior to forwarding. Prepares responses to routine and non-routine correspondence based upon experience with or knowledge of the subject matter or as directed.
  • Maintains computer and general files to ensure confidentiality and accessibility of current and complete information.
  • Books conference rooms as requested.
  • Performs a variety of other administrative functions involving interactions with other departments including the completion of cash vouchers check requests travel requests personnel/payroll requests material requisitions and capital expenditure requests.
  • Maintains adequate inventory of department office supplies. Prepares requisitions for needed equipment or supplies and submits for approval.
  • Demonstrates ability to utilize PC and Microsoft Office software accurately and efficiently.
  • Identifies and appropriately refers to Vice Presidents/Directors any issues of which they should be made aware.

Successful candidates will have:
  • High school diploma or equivalent.
  • Medical office experience.
  • Patient registration experience.
  • Patient scheduling experience.
  • Ability to operate word processing equipment and medical transcription skills and proficient with PC programs.
  • Knowledge of OSHA standards for laboratory chemical safety and blood/body fluid biohazard precautions.
  • Communicates clearly and effectively verbally and in writing.

HOW TO APPLY
For more information and a full job description, please visit Skills for Rhode Island’ s Future website at www.skillsforri.com/jobs.  Applicants interested in this position will be screened by Skills for Rhode Island’ s Future and Lifespan will make the final hiring decisions. 
WHY APPLY THROUGH SKILLS FOR RHODE ISLAND’ S FUTURE
Our mission is focused on supporting unemployed and underemployed job seekers. Our goal is to get you back to work.  Skills for Rhode Island’ s Future’ s team will guide  and provide you with support  throughout the hiring process.
Skills for Rhode Island’ s Future has agreements with employers to recruit talent like you, making us a resource to get the unemployed and underemployed job seeker back to work.

Evelyn Miller

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